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Diversity, Equity & Inclusion Pocket Guide

A fresh resource for people who plan and manage meetings, events, business travel, promotions and incentive programs. Providing you with inspiration, guidance and great ideas.

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REGISTRATION INFORMATION TO INCLUDE WHAT TO ASK In order to make attendees feel welcome, you need to know their needs before they arrive. Registration is the perfect opportunity get a deep understanding of your guests. In fact, says Dwayne Rutherford, the registration itself can set the tone of the event and signal its values. "Right from the registration, someone can look at the event and say to themselves, not only does this seem like an interesting space for me to want to be in, but I can see inclusion." "If you're asking a question so that you can help attendees have a better experience, then don't be scared to ask the question." —Tahira Endean Dietary requirements and food restrictions Access needs Mobility issues Personal or medical information attendee feels organizer should know Pronouns Special space requirements (e.g., access to a prayer room or lactation room) Preferred language Translation requirements Visual or hearing challenges Contact details if attendee wishes to discuss specifi c needs Information on accessible parking and transportation Accessibility of the venue A deadline for special requests The event or host association/company Diversity, Equity and Inclusion statement (see page 5) Land acknowledgement Download the checklist Diversity, Equity & Inclusion November 2021 | Ignitemag.ca | 7

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